Apple Notes vs. Microsoft OneNote: Which is greatest for enterprise?

OneNote enjoys easy integration with different Microsoft 365 apps, however Apple Notes gives a clear and dependable different for Apple customers who have to seize and share enterprise notes.

Illustration/Lisa Hornung/TechRepublic

It did not at all times was this manner. At this time’s office is, after all, ever evolving. Analog telephones and mechanical typewriters are now not well-liked workplace tools. Modern professionals, as a substitute, require instruments able to offering utility shortly, simply as staff should shift consideration quickly between duties whereas managing more and more frenetic schedules. Consequently, taking notes has develop into a vital each day exercise.

The earlier discoveries, concepts, strategic ideas, gross sales information, business statistics, product updates and different information might be captured and even shared with colleagues, the faster the group and its representatives can put that info to work. Notice-taking is among the many main methods professionals accumulate info, whether or not the corresponding information is gathered throughout an in-person convention or Groups assembly, from a webinar or podcast or because of a presentation or vendor’s web site.

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Simply reviewing the sheer variety of note-taking apps ought to persuade any skeptics of the recognition and necessity of such instruments. And, as one would possibly anticipate, two apps which have risen to the highest are from the main Goliaths: Apple and Microsoft.

Apple’s Notes (Determine A) is constructed into macOS, iPadOS and iOS. Purchase a type of units and you will find Notes already loaded. Simply open the app and begin typing, or, if you happen to’re utilizing an iPad with an Apple Pencil, start writing or drawing.

Determine A


Apple Notes permits gathering notes inside separate lists, making use of quite a lot of formatting options and importing components from different purposes.

Microsoft OneNote, in the meantime, have to be downloaded individually to Apple units. To be truthful, OneNote is free for customers, no matter whether or not a Microsoft 365 plan is in play, and this system gives a feature-packed interface (Determine B) that encourages writing, diagramming and outlining.

Determine B


Microsoft OneNote is a free note-taking utility that boasts quite a lot of options and tight integration with different Microsoft 365 packages.

If the person or group does have a 365 subscription, OneNote additional advantages from tight integration and the following ease with which Microsoft 365 customers can create notes utilizing textual content, graphics and different components from sister merchandise, reminiscent of Phrase, PowerPoint, Excel, Outlook, Microsoft BI and SharePoint. It is a highly effective mixture, particularly as OneNote permits organizing notes into a number of classes: notebooks, sections, pages and even part teams.

Whereas providing complete formatting, modifying, collaboration, pagination and cloud-service talents, OneNote shares one other frequent trait with its larger workplace productiveness brethren: The app provides so many capabilities it may be troublesome to make use of effectively.

Apple Notes emphasizes the fundamentals.  Whereas allowing a spread of formatting and collaboration choices, in addition to matching OneNote’s talents to import components from different sources and use  dictation to enter textual content, you too can create duties or reminders from instantly inside Notes, which is less complicated to function, particularly for novices. And in a day and age when merely capturing ideas and information is paramount, the flexibility to shortly and simply accumulate that info in a significant method that additionally permits speedily sharing that info with others or exporting it to a doc, spreadsheet or presentation, nicely, that is nearly as good as gold.

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All advised, the extra simply and effectively an utility performs its most vital features, the extra doubtless you might be to make use of it, and that is the objective. As 37signals’ founders Jason Fried and David Heinemeier, the authors of the best-selling enterprise guide Rework noticed, “Small, easy, fundamental wants are fixed. There’s an limitless provide of consumers who want precisely that.”

Make one thing too complicated and also you run the chance of attempting to be every part to everybody, which Rework emphasizes can’t be completed. That is how one finally ends up with complicated toolbars and an unconventional information entry area and containers inside OneNote that complicate the note-taking interface, generally making it harder to print a be aware or use the app on a cellular gadget or pill with smaller shows. Notes on an iPhone or iPad (Determine C) does not actually expertise that drawback.

Determine C


The straightforward Notes interface, which strikes the app’s extra superior capabilities out of the way in which, works as nicely on cellular shows because it does for laptops and desktops.

Notes excels resulting from its simplicity, which belies among the extra superior features ready backstage, ought to you really want them. As Rework‘s authors be aware, “making a number of vocal prospects completely happy is not value it if it ruins the product for everybody else.”

Now, that is to not declare OneNote is a ruined product. It is not. OneNote’s a wonderful software for harried professionals married to the Microsoft 365 platform, particularly customers keen to speculate the time and vitality studying the app’s distinctive nuances.

However that is the place Apple Notes shines. This system stresses capturing info shortly and simply and allows you to give attention to working intuitively with the fabric vital to you. Higher but, superior collaboration and modifying options are available however stay unobtrusive. Capturing, formatting and sharing info is solely simpler utilizing Notes, and I imagine that is the successful possibility for as we speak’s Mac, iPad and iPhone professionals.

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